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What Is The Best Way To Store Large Video Files?

Storing large Video Files

Video content has proliferated across several sectors as companies of all sizes have begun to realize the potential of visual storytelling and surveillance. From marketing campaigns and corporate training videos to feature films, the demand for high-quality video production is everywhere. As video becomes an integral part of many firms’ communication efforts, a huge problem arises in the form of how to efficiently handle and preserve the enormous amounts of video files produced. But how can I safely keep videos that are quite large?

Proper video storage is crucial, and in this detailed tutorial, we’ll go over the importance of that, as well as different storage solutions, decision-making variables, and management and organization best practices. Knowing the ins and outs of video storage may help any organization protect its important media assets, whether you’re a filmmaker, videographer, or business managing large volumes of video data.

How important is it to store videos correctly?

There are a lot of moving parts, and the stakes are high when it comes to finding the perfect storage solution. In addition to data, video files contain useful media, training resources, brand storylines, and film shoots. Whether it’s protecting old film for posterity or making sure distant workers can easily access training films, this content is vital to the success of any company.

Your organization’s videos are at risk of corruption, deterioration, or data loss due to improper storage, which could affect their accuracy and availability. Compliance with industrial requirements, easy retrieval, and smooth collaboration are all guarantees of efficient storage. A dependable storage solution is an investment in your movies’ safety and longevity, shielding them from harm and extending their lifespan.

Video Storage Options

Businesses can find storage solutions that meet their unique demands and overcome obstacles by exploring a range of possibilities. Storage systems that can handle huge video files and footage range from on-premises configurations to cloud-based designs.

Storage on the Cloud vs. On-premises

For data storage, “on-premises” means keeping the equipment, like external hard drives, on-site. This method gives companies full command over their data, making it more private and secure.

Cloud computing, on the other hand, makes use of remote servers that are accessible through the internet, allowing for scalability and accessibility. While both choices have their advantages, the management and security offered by on-premises storage are superior.

External storage devices

Businesses that are on a budget and need a portable storage solution often opt for external hard drives. Thanks to technological developments, current external drives can store big video files for video surveillance and other uses requiring a lot of space, and they can transfer these files quickly. Due to their large capacity and fast transfer rates, Suhsai hard drives are ideal for storing large video files.

Individual cloud platform

An organization sets up dedicated infrastructure with private cloud storage, offering more customization and security. Private cloud solutions offer more control over data and regulatory compliance needs, but they may be more expensive to set up initially. For private cloud storage needs that are both scalable and dependable, look no further than Suhsai external hard drive.

The General Public Cloud

For huge video files, there are scalable and affordable storage options available through public cloud services. Businesses can take advantage of cloud provider infrastructure by utilizing built-in redundancy and data protection methods, as well as nearly infinite storage space. Seamless integration with public cloud environments can achieve optimal performance and data security.


Multiple users can access and share files effortlessly using NAS systems, which function as centralized storage hubs within a local network. The RAID configurations and remote access capabilities of NAS systems make them perfect for multimedia storage and collaborative situations.

Also Read: What Size External Hard Drive Do I Need?

Why You Need Secure Storage Options for Footage or Video?

There are numerous reasons to store a large amount of footage or video.

There are a plethora of critical success criteria that enterprises face as they negotiate the maze of video storage solutions. In order to protect priceless video assets from hazards and inefficiencies, each factor must be carefully considered. Think about these things as you make storage decisions:

Volume of data stored

While making preparations for expansion, determine how much video data you will actually need to keep. Pick storage options that can grow with your needs, both now and in the future. Our helpful surveillance storage calculator can help you estimate the amount of video surveillance storage you require for your specific environment. Businesses can avoid space constraints by investing in systems with enough capacity, ensuring that their storage solutions can scale easily to meet future demands.

Ease of Use and Data Recovery

Think about how simple it is to get video files when you need them. Make sure the solutions you choose have quick read/write speeds and easy-to-navigate front ends. Easy retrieval and utilization of video information streamlines workflows and enhances productivity when firms adopt solutions with fast read/write speeds and intuitive user interfaces.

Safety and compliance

In this age of cyber dangers and regulatory scrutiny, security and compliance are essential needs for companies holding big video recordings. Encryption, access limits, and audit trails are some of the strong security measures that protect video assets from data breaches and unwanted access.

Compliance with industry laws ensures adherence to legal requirements, thereby reducing the risk of penalties and reputational harm. Keep your video assets safe from hackers, data breaches, and noncompliance.


For companies that want to keep old footage or important assets safe for the future, the durability of video storage systems is an important factor to consider. Over time, video files saved on a hard drive might suffer irreparable damage from data degradation, rendering them useless. By opting for video storage systems that are renowned for their resilience to data degradation and longevity, businesses can ensure that their video assets remain accessible and of high quality. This article provides guidelines for efficiently managing and organizing video files.

The rapid-fire nature of video production makes it easy for an excessive amount of material to cause chaos, inefficiency, and lost chances. Wasted time and energy looking for misplaced files, ineffective teamwork, and the dreaded prospect of data loss are all possibilities for companies that lack a systematic approach to administration and organization.

The good news is that companies can save time and effort, boost output, and prevent the loss or degradation of their video assets by following industry standards for video file organization and management. If you want your video storage system to work as efficiently and usefully as possible, you need to organize and manage it well.

Secure Storage: Think about putting these recommendations into action:

Create an organized folder system

Navigating through a complex network of video files can be an overwhelming and time-consuming ordeal if you don’t have a plan. Organizing company films into hierarchical folders according to project name, date, or genre makes finding and retrieving specific movies much easier. A well-organized folder structure will lead to maximum efficiency and productivity, whether you’re looking for film from a previous project or assets for a new campaign.

Metadata should be tagged

Video files are meaningless and irrelevant without descriptive metadata. By adding descriptive metadata like titles, keywords, and timestamps to video files, businesses can give them context, making search and categorization easier. By classifying videos according to location, scene, or subject, metadata tagging improves finding specific clips and encourages automated content management workflows.

Controlling Versions

We need a way to keep track of all the edits and additions to video files. Errors and misunderstandings could ensue if companies don’t use version control to keep track of the most up-to-date and approved footage. To avoid inconsistencies and make sure all projects are working with the most recent version, businesses can make sure stakeholders are using the most recent version.

Regular maintenance and cleaning are essential.

If organizations don’t regularly maintain and clean up their storage, they run the danger of squandering valuable space, slowing down performance, and compromising data integrity. Businesses can clear up storage space and improve data management by regularly evaluating and cleaning up video storage systems to remove unnecessary or outdated files.

The value of backup and redundancy plans is significant.

If companies don’t have backup plans and redundancy in place, they run the danger of losing important data due to natural disasters, technology problems, or human error. Businesses should implement redundancy and backup solutions to prevent data loss. These solutions should make numerous copies of important video files and store them in different places. This will ensure that operations continue without interruption and give businesses peace of mind.

Data backup and recovery solutions can provide a vital safety net against data loss. These solutions can either use cloud-based backup services or replicate data across many disks. This way, video assets are protected.

Ease of use and adaptability

It is critical to select solutions that provide scalability and flexibility as your video storage needs change. Consider your storage requirements now, and choose solutions that can grow with your business. Your storage infrastructure needs to be scalable so it can adapt to your changing needs. To ensure compatibility and interoperability across multiple platforms and contexts, it is critical to prioritize flexibility in order to adapt to emerging technologies and workflows.

Methods for anticipating storage requirements.

When planning for future storage needs, it is important to consider scalability and flexibility. If you want to increase your storage capacity, here’s how to do it:

Evaluate present and future needs

Start by taking stock of your present storage requirements and looking forward to what might be possible in light of variables like data growth rates, upcoming projects, and technology developments. This evaluation can help you define your storage solution’s scalability requirements.

Take a look at mixed methods

For the best combination of scalability and flexibility, choose a hybrid storage system that combines on-premises and cloud storage. With their help, you can easily increase or decrease storage space on-premises or in the cloud, giving you the flexibility to meet unpredictable demand without giving up control of your private data.

Future-Ready with Adaptable Design

Give preference to storage systems that can easily adjust to new technologies and workflows thanks to their flexible structures. Keep an eye out for things like interoperability with current systems and applications, compatibility with different file formats, and support for emerging storage standards. With this flexibility, your storage system will be able to adapt to changing industry trends and situations.

Use storage strategies with levels

To address a variety of storage needs while maintaining a reasonable cost-performance ratio, use a tiered storage strategy. Companies can make better use of their resources by sorting data into tiers based on how often and how important it is. We can reserve high-performance storage for critical operations and store archived or rarely-viewed data in more cost-effective alternatives.

Perpetually evaluate and modify

Monitor your storage consumption habits and performance indicators. In order to meet evolving needs, it is important to regularly evaluate the scalability of your storage system and make any required improvements. This foresight guarantees that your storage environment can adapt quickly to changing business demands.

Storage capacity expansion is simple

Maintaining agility in response to changing data demands requires the ability to easily expand storage capacity. With seamless scalability, organizations can easily expand their storage capacities as needed without affecting ongoing operations or requiring extensive reconfigurations. Users may quickly supply more storage space with only a few clicks using cloud-based storage solutions, thanks to their unsurpassed ease of extension. This enables on-demand scalability and gets rid of the requirement to invest in hardware up front.


Storage capacity, accessibility, security, and scalability are some of the variables that determine the best way to store huge video files. Knowing your unique needs and weighing your alternatives can help you select the best storage solution.

Whether you want an on-premises, cloud-based, or hybrid storage solution, reliability, efficiency, and flexibility should be your top priorities. Secure your priceless video assets, simplify your processes, and open up new vistas for your creative projects and company activities with the correct storage infrastructure.

For content creators, media professionals, and businesses alike, Suhsai Global knows firsthand the difficulties of hosting massive video files. To take your video storage to the next level in terms of efficiency, security, and innovation, consult with a specialist at Suhsai Global. They offer the best solutions in the business.

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